Document sharing software lets multiple users work on the same document simultaneously. This helps to reduce the risk of miscommunication and helps speed up project turnaround.
Document sharing online is much easier to manage than sending emails with attachments and can be accomplished on any device with an internet connection. It also saves on the space needed to store hard copies, and eliminates restrictions on file size.
There are many ways to share files including using FTP and SFTP cloud storage solutions like Box, and P2P networks, but the best document sharing tools come with central management interfaces and security features that allow encryption and data-in transit protection, and real-time synchronization.
Project managers should also look for features like history and version controls as well as collaboration detection that make it simple to keep track of changes and ensure that everyone is working on the latest draft. It is also easy for teams to communicate with documents, as they can add comments and assign tasks.
ClickUp is a complete project management tool with document sharing capabilities. Its permissions are granular, allowing users to choose who can view, edit, or delete files. They can also view who is currently editing the file in real-time. File syncing keeps the latest versions of files that are mirrored across all devices, and collaboration detection allows users to see the actions of others who edit or view. The tool offers a large collection of spreadsheets, wikis and notes to aid teams in staying he has a good point on the right track.